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Company Profile - SMi Group Ltd



SMi Group Ltd is a highly Professional, Independent and Global event producing company that specialises in Business to Business Conferences, Workshops and Masterclasses and online Communities. We create and deliver events in Defence, Security, Energy, Utilities, Finance and Pharmaceutical industries.

Our aim is to provide you with the Highest Quality Events, which are timely, relevant and important to you and your company!

We pride ourselves on being connected to the best and most Knowledgeable Expert speakers in your business sector. We believe in bringing you together with your peers in order to Learn, Engage and Network with the very best. We hold events in over 15 major cities throughout the world including London, Paris, Singapore and have welcomed over 7,000 participants from 80 countries to our events.

We are Experts in knowing Experts and have been bringing you this Expertise since 1993

Career Opportunities

Currently we are looking to recruit a Defence conference producer, the description is as follows:  

Overall Purpose of the Role  

  • To provide key industry sectors with business to business information through the forum of conferences
  • To develop a breadth of understanding within specific industry of strategic and commercial issues through speaking to industry representatives, reading trade journals and press releases and web-based research
  • Develop ideas into quality two day on – target revenue-generating events
  • To deliver at least one full or half day interactive workshop on a complimentary subject to the conference
  • To pass leads/ideas to Telesales, Marketing, Sponsorship and other Producers within your team  

Key Tasks  

  • To research, write & produce a minimum of 7-9 business conferences per annum depending on the sector.
  • To produce each event to the highest quality possible within 23- 27 days - depending on the sector, working to the specifications outlined in the conference brief and adhering to the requirements of the production schedule (see separate details)
  • To produce a minimum of one workshop in association with each conference, detailing a subject introduced in the main event (a minimum of 9 workshops must be produced per annum)
  • To set up and carry through at least two meetings with industry personnel per event
  • To invite at least 100 potential speakers per event (all invitees must be relevant and have received written details of the conference)
  • To ensure data is requested and received from all speakers and workshop leaders and added to the SMi database on a daily basis
  • To secure 16 speakers and 2 chairs and be in receipt of their confirmation forms by the end of the production cycle
  • To ensure deadlines are met and production targets achieved and exceeded
  • To keep the Head of Production fully informed and aware of the progress of each conference and any problems
  • To maximise event profitability (not paying speakers fees, keeping speakers expenses to a minimum)
  • To work with Sponsorship, writing brief, passing on leads and suggesting potential sponsors
  • To work with Telesales, writing brief, passing on leads and, where necessary, researching additional leads
  • To work with Marketing, writing brief, checking all marketing material relevant to your conferences, advising them on how best to attract potential delegates, making suggestions of associations, societies and journals suitable for external marketing activity. Provide a mid-production marketing brief to add any developments or refinements to the initial research brief symbol 183 \f "Symbol" \s 10 \h     
  • To add additional value to the conference programme wherever possible
  • To complete all aspects of conference administration (confirmation faxes, expense forms, guest place forms and handovers) accurately and on time
  • To ensure the conference information is displayed on the web site and that the material is correct and up to date
  • To ensure replacement speakers are found for existing conference programmes and that Marketing, Sponsorship, Telesales, the Conference Executive, Client Services and Website Support are aware of the changes
  • To contribute to the marketing of the event by adding any new data into the database
  • To attend and open conferences, bringing workshops and future events to the attention of speakers and delegates
  • To network with speakers and delegates to get new ideas for conferences, feedback and secure speakers for future events
  • Maintain confidentiality
  • Related duties as required including guesting of conferences and babysitting other events
  • To contribute a series of Master Classes to the summer and winter schools.

Training and Development

Systems and process training will be provided during the probation period.

What we look for

Key Requirements  

  • The ability to assimilate information quickly and effectively ·
  • A tenacious and enthusiastic approach
  • Good time management capabilities and a can do approach
  • A commercial outlook on industry
  • The ability to deal with senior ranking directors and public sector individuals on a one to one basis
  • Excellent one to one communication and team skills
  • Knowledge of Microsoft Word, Access and Outlook    
  • Monitoring Progress  
  • Progress will be monitored on a daily basis and a reported to the team in weekly Sector meetings
  • All producers will have monthly appraisals with their Head of Production during their 4 month probationary period, followed by quarterly appraisals following signage of a permanent contract  

To be considered:  

  • The quality and timeliness of each completed conference
  • Adherence to the requirements of the Production Schedule
  • Adherence to the criteria laid out by the research brief
  • Call rates
  • The revenue generated by each conference produced
  • Pulled and cancelled conferences unless entirely due to external factors
  • Attitude, enthusiasm and contribution to the team
  • programme ideas for the next conference

How to apply


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